BROADWATER COUNTY

Job Description

CLASS TITLE:                       Assistant Treasurer

DEPARTMENT:                    Treasurer

ACCOUNTABLE TO:            Treasurer

PRIMARY OBJECTIVE OF POSITION: Under general supervision, performs a variety of moderately complex work within the department; assists in department procedures and processes as assigned. Work varies somewhat within established standards and procedures.

ESSENTIAL JOB FUNCTIONS:

  • Work is primarily performed in an office setting involving prolong sitting, standing, bending, stooping, lifting up to 35#s (greater with assistance), and walking;
  • Must possess the ability to communicate both orally and in writing, hear and speak clearly with clarity;
  • Must possess valid Montana Operator’s license;

MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE:

  • Work performed may include a wide variety of specialized clerical duties such as filing, typing, data processing, answering telephones and customer service;
  • Accepting payments for property taxes and motor vehicle transactions, updating customer, vehicle and property records, responding to mail and email transactions;
  • Performs other related duties as assigned.

PERFORM SPECIFIC DEPARTMENT FUNCTIONS

in accordance with generally accepted practices that may include:

  • Collecting and accounting for funds over the counter, daily balancing of money received, receipting of mailed payments, data entry into the computer, and making daily deposits of monies received;
  • Balances checks, cash, and credit cards to daily reports;
  • Issuing of vehicle titles, vehicle licensing, and registration of motor vehicles;
  • Codes/sorts tax and motor vehicle mail transactions and prepares paperwork for processing;
  • Sorts, date stamps and distributes department mail;
  • Issuing a variety of permits and licenses including single movement permits and temporary registration permits (TRPs);
  • Prepares monthly reports including General Ledger Trial Balance, Accounts Payable, Cash Disbursements, Cash Reports, Expenditure vs. Appropriation Report, and Actual vs. Estimated Revenue Report;
  • Prepares routine daily, weekly, and/or monthly reports, and may routinely receive funds; CLASS TITLE:      Assistant Treasurer (continued)

SUPERVISION – RESPONSIBILITY FOR WORK OF OTHERS:  None

EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:

  • Graduation from high school or its equivalent; PLUS
  • Two (2) years of experience in an office setting and some computer skills required, bookkeeping and accounting experience helpful;
  • Must possess a valid Montana Operator’s License.

EXAMPLES OF PERFORMANCE CRITERIA AND EXPECTATIONS:

  • Waiting on customers, responding to inquiries, performing assigned duties accurately, efficiently, and following established standards and procedures;
  • Work may include the daily balancing of actual money received and preparation of receipts for all mailed payments daily, and daily enter customer payments;
  • Responsible for materials and equipment requiring care;
  • Position requires constant contact with public and/or fellow employees, requiring tact and diplomacy, and maintains confidentiality of sensitive information;
  • Deals tactfully and courteously with the public;
  • Upholds county statutes and state laws through all transactions;
  • Establishes and maintains effective working relationships with fellow employees and the public;
  • Prepares accurate and timely report for State, Federal, IRS, and budgeting purposes;
  • Performs all other duties as may be required.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential job function.                                                                                  

Written 11-2021